Accounting & Administrative Coordinator opportunity!

• Accounts Receivable: prepare and send invoices, track payments
• Accounts Payable: enter vendor invoices, ensure timely payment, and write purchase orders/subcontracts
• Accounting software (knowledge of Foundation - construction accounting software a PLUS)
• Prepare bid packages, closeout documents, and operation/maintenance manuals
• Pricing and completing time and material slips
• Maintain organized records through filing and document scanning
• Perform general administrative duties, including Microsoft Office tasks
• Notarize company documents (if certified; notary public status a plus).

REQUIREMENTS:

• Must be a Notary Public or willing to obtain certification shortly after hire
• Proficiency in Microsoft Office Suite
• Experience with accounting software (construction-related software preferred)
• Strong attention to detail and organizational skills
• Ability to handle multiple responsibilities in a small office setting

Gage is a trusted professional recruiting firm with over 40 years of experience, connecting top talent with career opportunities in multiple sectors. With a people-first approach, Gage empowers and connects employers and candidates across multiple industries, including finance, accounting, administrative, manufacturing, skilled trades, and more. Gage specializes in direct-hire skilled and professional placements, as well as contract jobs, internships and temporary roles with local, national and global employers. Gage is an equal opportunity employer headquartered in Reading, Pennsylvania.

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